Who do I contact for further questions?

For more information, please contact Aakash, BTN Operations Head at aakash@ibwssuk.com

1. How many SKUs can I showcase at my table?

We suggest that a maximum of 6 SKUs are poured at a table. You may bring more SKUs if you would like however we suggest that 6 types of wines or spirits work the best for a buyer to taste. This includes different varietals within a brand umbrella as well. For example: if your brand ABC has a Shiraz, Merlot, Cabernet Sauvignon and your brand XYZ has Pinot Gris these are counted as 4 SKUs.

2. How many bottles do I need for sampling?

We recommend a minimum of 4 bottles per SKU. You may bring/ship additional bottles as you see fit.

3. What is included at my exhibitor table?

The trade tasting is a trestle table set up. Your pricing covers ALL costs associated with the show. You are required to bring in one roll-up banner only and may place marketing material on your table. You are ONLY ALLOWED to bring your samples, marketing material, and samples to pour. No equipment is allowed at the show. It is a walk around tasting set up. IBWSS will provide you with the below:

•     6' x 30" Table-Top, with white skirting

•     2 Chairs

•     E-Program Guide Listing

4. Will ice and wine or spirits glasses be provided?

Wine and Spirits glasses will be collected by visitors as they enter the room so you will not need to have any glasses at your table. Ice may be collected at the ice station as and when required.

5. What else can I display at my table?

You may display a roll-up banner behind your table. Other materials that may be displayed include brand sell sheets, brochures, business cards and pricing for importers and distributors. Only 1 roll-up banner can be displayed per table. Table Signage, spittoon and ice bucket will be provided by IBWSS. No machinery or equipment is to be displayed.

6. Roll-up banner dimension requirements? Recommended size. 80-85 x 200cm Examples:

 

7. Are there power outlets available at my table?

No. There is No Power Outlet at venue due to safety reasons.

8. Do I need Importing Docs for my products? 

If the SKU(s) are already imported to the UK and you can ship to our warehouse domestically by your Supplier/ Distributor in the UK. If shipping from EU, please ensure EORI number is mentioned and our warehouse EORI is on the Event Label.

If the SKU(s) will be shipped from overseas, You must have Event Label, Commercial Invoice (minimum value of £1 and mark as Samples, only for tasting. Not for Sale), Ensure the Delivery Duty is Paid in advance as warehouse or IBWSS is not responsible for customs clerance, payments, penalties, duties or any kind of fees.

9. What does the £150/ case fee for storage & delivery include?

This fee includes storage, handling, and transport from the warehouse to your table at the tasting venue.

10. How should I ship my samples?

If you'd like to have Storage Facility, you've to Contact Us. We will send detailed instructions about how to ship samples on succesfull payment of Storage & Handling. 

11. What is the deadline to receive samples?

All bottle samples must be delivered at the warehouse address we have provided you via email with clear IBWSS UK label and they must be delivered before Oct, 31 2025. All samples will be returned back to the sender after Nov 01, 2025. For questions or assistance with samples, please email aakash@beveragetradenetwork.com

Once again, please note: If your samples are coming from overseas, kindly connect us before shipping as necessary documents will be required before shipping.

12. Can I ship samples to the venue directly?

No, the venue does not provide this facility. The samples must be shipped to our nominated warehouse (using the instructions we will send) or you may bring them in with you directly on the day of the tasting.

13. How will I find my samples for the tasting?

If you have shipped your samples to IBWSS's nominated warehouse, your samples will be ready at your table when you arrive.

14. Can I bring my samples directly to the venue?

Yes, you may bring in samples with you when you come into the show. We ask that you arrive a little early to allow for setup.

15. Will you chill my products before my arrival?

We are unable to chill your wine before the event. We ask that you arrive an hour before the start of the event at 8 am to be able to place your wines on ice for chilling.

16. What are the event times?

Nov 20 & 21 2025 -  (Nov 20: 11 am to 5 pm,  Nov 21: 11 am to 4 pm)

17. What are the exhibitor bump-in and bump-out times for the event?

The bump-in time on  Nov 20 is 8 am.
The bump-out time on Nov 21 is 4 pm.

18. What is my table number? Where am I placed on the tasting floor?

The floor map is available in the Table Selection link in Exhibitor Zone. Please select your table number if you have not already done so. 

19. How many buyers are you expecting at the event?

We expect about 1500 - 2000 trade visitors over 2 days. This includes wineries, distilleries, importers, distributors, On-premise and off-premise retailers and members of the press.

20. How many exhibitor badges are included with my registration?

Upto 5 exhibitor badges may be registered. However, only 2 people can stand at a table at any given time. Registration for badges can be done through Exhibitor Zone or at the registration desk when you come on the first day.