Terms and Conditions

Terms and Conditions:

Please read these Terms of Service completely before using www.ibwsshowuk.com which is owned and operated by Beverage Trade Network.

This Agreement documents the legally binding Terms and Conditions attached to the use of the Site at www.ibwsshowuk.com By using or accessing the Site in any way, viewing or browsing the Site, or adding your own content to the Site, you are agreeing to be bound by these Terms of Service.

Beverage Infosystems LLC is located at 501 Silverside Rd, Suite 77, Wilmington, DE which also is referred as Beverage Trade Network will be referred as “Show Management.” Show Management produces and manages International Bulk Wine & Spirits Show, United Kingdom (IBWSS), hereinafter referred to as “Show” or "IBWSS"

The organizer Beverage Trade Network reserves the right to reduce or extend the duration of the International Bulk Wine & Spirits Show, United Kingdom, as well as to change the dates of its accomplishment whenever special circumstances arise or due to any causes of force that is beyond its control. Such circumstances shall not be sufficient for the exhibitors to cancel the contract or to require any kind of compensation for loss or damage. If any unforeseen events or cases of force majeure, not attributable to the organizer, prevent the holding of the Tradeshow and its conferences, delay its opening, or cause in changes in its working hours, exhibitors cannot claim any compensation.

The organizer is not liable if IBWSS in whole or in part, cancelled, rescheduled or postponed, or for any failure or delay to perform the obligations under these terms if such event results from anything beyond the reasonable control of the organizer (for example, natural disasters, flood, fire, acts of terror, war, labor strike, extreme weather malicious damage, compliance with any law or governmental order, or mechanical, electronic or communications failure or degradation, or any other emergency) or anything else that renders performance of a Tradeshow. Any individual attending the Show, in any capacity, including but not limited to, attendees, exhibitors, and speakers, hereby accept the terms and conditions of the Show, as set forth herein.

If the organizer is compelled to temporarily vacate or permanently close the exhibition area or parts thereof, to postpone the event, shorten or extend it due to force majeure, disease or for other reasons beyond its control, then the exhibitor/ visitor/ attendee is not entitled to any rights, in particular, to claims for damages against the organizer.

REGISTRATION

1. AGE RESTRICTION
No one under the age of 21 will be permitted to attend the Show under any circumstances. Valid Id proof has to be carried.

2. REGISTRATION/ ENROLLMENT
Registrant shall refer to any individual who registers for the Show, including but not limited to Attendees, Exhibitors, and Speakers, but has not yet obtained a Badge. Registration shall mean information that a Registrant submits to register for access to the Show.

3. MODIFYING REGISTRATION INFORMATION
Customer Service Team will modify registration information up to fourteen days before the official first day of the Show. The service charge for modifying information related to Show access is $50.00. Customer service may be contacted at +1 855 481 1112 (USA). Or email info@ibwsshowuk.com

4. INVITATION LETTERS FOR VISA

You'll have to manage your visa processing before the event and contact the nearest Embassy. IBWSS will ONLY provide the softcopy of the Invitation letter to the Exhibitor upon request. Denial/ Rejection of the VISA is not IBWSS/ Organizers responsibility. No refund will be processsed for such visa concerns.

5. RESTRICTIONS

  • a. No Exhibitor/ Visitor/ Speaker/ Media or person is/are allowed to bring Kids or Pets at the show.
  • b. No electrical outlet is available or will be provided at the venue due to safety reasons. So please do not bring machines that will need the plugs.
  • c. No Storage facility available at the venue. No direct shipment to the venue is allowed. Even if shipped, any loss/ damage will not be the responsibilty of IBWSS Team/ Organiser / Venue.

6. VISITOR CANCELLATION OF REGISTRATION

No refunds are available to visitors. All tickets are Non-Transferrable.

7. EXHIBITOR CANCELLATION OF REGISTRATION

All exhibitor contracts and registration are non refundable. In the circumstances of event being postponed, exhibitors will be credited for the next date of event.

The Organiser reserves to themselves the absolute right without assigning any reason, force majeure or otherwise, to cancel or postpone the exhibition (or part thereof) or its commencement of continuance and appropriately may terminate the contract. If the Organiser terminates the contract and / or the exhibition (or part thereof), then the Organiser has the right to retain such part of amounts received from the Exhibitor.

Until the registration end date, participants/ entrants shall assume all risks associated with the non-occurrence of the Event and, in particular, they alone shall bear costs they may have chosen to incur in anticipation of the Event.

8. FORCE MAJEURE:

The Organiser shall not be liable for delay or failure of performance with respect to cancellation or postponement of the show caused by an act of God, action by any governmental or quasi-governmental entity, fire, flood, insurrection, riot, explosion, embargo, strikes whether legal or illegal, transportation interruption of any kind, or any condition beyond the control of organisers ("Force Majeure Events").

9. INFRASTRUCTURE FAILURE:

The Organiser shall not be responsible for any air conditioning or electricity failure, theft, any act of law or requirements of the public authority or other causes.

10. LIMITATION OF LIABILITY:

The Exhibitor/ Attendee hereby agrees to indemnify and hold harmless the Organiser, endorsees, sponsors, venue landlord, and their officers, employees, and representatives against all action, claims, proceedings, expenses, damages and costs whatsoever resulting from its participation in the exhibition and occupation of space contracted for by reason of personal injuries, death, property damages, etc. The exhibitor further agrees to indemnify the Organiser against and hold them harmless for any claims and for all damages, costs, and expenses including all legal fees and settlements incurred in connection with such claims arising out of the acts or the negligence of the Exhibitor, his officers, employees or representatives.

GENERAL REGULATIONS FOR PARTICIPATION AND CONTRACT

BADGING

Show Management is committed to providing a secure and safe experience. To ensure a smooth badging process, please comply with the following.

VALID PHOTO AND BUSINESS IDENTIFICATION REQUIRED FOR CHECK-IN.

The credential that Show Management issues a Registrant after Registrant presents a valid government-issued photo ID at check-in is herein referred to as “Badge.” To pick up a Badge on-site, Registrant must appear in-person and present a government-issued photo ID that matches Registrant’s legal name.

  •  BADGE RECIPIENT

           Badge Recipient is herein defined as any individual who receives a Badge, including but not limited to, attendees, exhibitors, and speakers.

  • BADGE MUST REMAIN VISIBLE AT ALL TIMES DURING THE SHOW

          Each Badge Recipient must visibly display Badge Recipient’s Badge on Badge Recipient’s front torso, at all times, without exception.

  • RESERVATION OF RIGHTS TO ID BADGE RECIPIENT

          Show Management reserves the right to request a photo ID to verify that the individual wearing the Badge matches the Badge photo and name.

  • REPLACEMENT BADGES

          Replacement Badges are available for individuals who have not been removed for violating any of the Show’s Terms and Conditions as described herein.

DURING THE SHOW

1. USE OF NAME AND LIKENESS
Show Management may capture Badge Recipient’s image on video or in photos. Show Management shall have the right in perpetuity to use Badge Recipient’s name, image, and likeness in connection with the Show. Show Management is permitted, although not obligated, to include Badge Recipient’s name as a credit in connection with the image.

  • GRANTS

          Badge Recipient hereby grants Show Management and Show Management’s assigns, licensees, and successors the right to use candid group photos       or videos without securing additional permission.

  • RELEASE

Badge Recipient releases Show Management and Show Management’s assigns, licensees, and successors from any claims that may arise regarding the use of my image, including any claims of defamation, invasion of privacy, or infringement of moral rights, rights of publicity, or copyright.

2. DRESS CODE FOR SHOW

Show Management strongly recommends business or business casual attire. Revealing or unkempt attire that would be deemed inappropriate in a standard professional office environment is prohibited.

3. INSURANCE

All Exhibitor/s have to carry general liability coverage from an insurance company. The IBWSS/ Organiser does not cover your insurance under your registration.

4. SAMPLES & MATERIALS

You can bring the materials and bottle samples that can be kept within the Table setup (Trestle Table Size: 30X6) and not outside of it. The materials should be within the table setup and should not block the way of visitors, acquire space of the nearby exhibitors.

You can bring Only 1 Roll-up Banner of size 80 to 85 x 200 cm which will be placed behind the table. Exhibitor needs to ensure that the banner should not block the other exhibitor's table/ view. The organiser have the right to discard the banner from the venue if it violates the terms of the show. And No Refund shall be given.

5. ELECTRICAL OUTLET

NO electrical outlet/ supply is available or will be provided by the IBWSS/Organzier/ Venue.

6. LOSS/ DAMAGE

Any loss/ damage of your product/s, material, or any belongings will be their sole responsibility during the event. IBWSSTeam/ Organizer/ Venue will NOT be responsible for it.

PROHIBITED ACTIVITIES AT THE SHOW

1. CANNABIS/ALCOHOL USE or CONSUMPTION AT SHOW IS PROHIBITED
Badge Recipient understands that use, possession, and/or distribution of cannabis, alcohol or cannabis-related products at the Show is strictly prohibited.

2. PHOTOGRAPHY AND VIDEOGRAPHY are PROHIBITED
Photography and videography during any speaker session are prohibited unless the photographer or videographer is a member of the media and has designated Press Badge.

3. BADGE PASSING IS PROHIBITED
Badge Recipient is prohibited from passing his or her Badge to another individual for use to access any part of the Show. Further, Show Management will confiscate and deactivate Badge Recipient’s Badge, and Badge Recipient will not be allowed re-entry to the Show without refund.

4. SOLICITATION IS PROHIBITED FOR NON-EXHIBITORS
Solicitation, demonstration, or distribution of promotional materials, products, and services is prohibited unless Badge Recipient has executed an exhibitor contract with Show Management.

ACKNOWLEDGEMENT

1. RESERVATION OF RIGHTS TO REMOVE OR DENY ADMISSION
Show Management reserves the right to deny admission or remove those deemed a risk to the professional atmosphere of the Show. Grounds for denial of admission or for removal include, but not limited to, any individual who violates any term as set forth herein.

2. BADGE RECIPIENT UNDERSTANDS AND ACCEPTS THESE RULES
Any individual attending the Show, in any capacity, including but not limited to, attendees, exhibitors, and speakers, hereby accept the terms and conditions of the Show, as set forth herein. Any individual attending the Show further understands, acknowledges, and accepts that violation of any of the terms contained herein may result in the individual being immediately removed from the Show. Any individual attending the Show, understands, acknowledges, and accepts that anyone who is removed from the Show for any reason will not be allowed to re-entry and will not be issued a refund.